Executive Personal Assistant | Full-Time Position |
Job Title: Executive Personal Assistant
Contract Type: Full-Time
Location: Bangalore, India (with extensive international travel)
Job description
We are seeking an exceptionally dedicated, discreet, and highly organized Executive Personal Assistant to provide comprehensive support to a high-profile Indian businessman in Bangalore, India. This unique role requires a dynamic individual capable of seamlessly managing both the professional and personal aspects of the principal's life. The principal travels extensively for diplomatic engagements, business, and personal reasons, requiring an assistant who is prepared for frequent international travel. The ideal candidate will be looking for a long-term career opportunity, integrating into a loyal and multicultural household with long-standing staff.
Responsibilities
Executive & Professional Support:
Complex Calendar Management: Proactively manage and optimize a demanding international calendar, scheduling business meetings, diplomatic engagements, philanthropic activities, and professional appointments.
International Travel Coordination: Coordinate all aspects of extensive domestic and international travel, including detailed itineraries, flights, accommodations, ground transportation, and visa arrangements for the principal and accompanying parties.
Diplomatic & Official Representation: Act as an ambassador or secretary during official and diplomatic travel, ensuring adherence to protocols, managing logistics, and representing the principal with grace and professionalism.
Communication & Correspondence: Manage and prioritize professional correspondence, emails, and phone calls, drafting responses and preparing communication on behalf of the principal.
Note-Taking & Follow-up: Attend meetings, take detailed notes, and ensure timely follow-up on action items and commitments.
Social Media Management: Manage and update the principal's social media presence as required.
Personal & Lifestyle Management:
Household & Property Oversight: Coordinate the management and maintenance of the residence, including the primary home, liaising with existing household staff (housekeeping, maintenance, etc.).
Personal Errands & Appointments: Manage personal appointments, reservations, shopping, and various errands to ensure the smooth running of the principal's personal life.
Pet Care Coordination: Oversee the care and logistics related to household pets.
Family & Social Calendar: Assist with the management of personal and family social engagements.
Proactive Anticipation: Anticipate needs, proactively offer solutions, and handle unforeseen challenges with poise and efficiency.
Requirements
Female preferred.
Experience as a Private Assistant, Executive Assistant, or similar high-level support role, preferably for a high-net-worth individual, senior executive, or diplomat.
Extensive experience with international travel coordination.
Exceptional organizational skills, meticulous attention to detail.
Fluent in English (written and verbal) with excellent interpersonal skills.
Demonstrated comfort and experience living and working in diverse international environments.
Seeking a stable, long-term position and willing to commit to the role long term.
Ability to adapt to demanding schedules, frequent travel, and dynamic environments with a positive attitude.
Presentable, professional demeanor, honest, transparent, and comfortable with pets.
Willingness to relocate to India.
Conditions & Perks
Position: Executive Personal Assistant
Location: Bangalore, India
Contract Type: Full-Time
Accommodation: Live-in position.
Salary: Depending on experience and qualifications.
Perks:
The opportunity to work with a caring family, providing a supportive and fulfilling work environment.
Long term staff environment
REF 27100